MINUTES OF BURTON BRADSTOCK FINANCE COMMITTEE MEETING

Held on Tuesday 27th January 2009 at 7.30pm in the Reading Room, Burton Bradstock

 

 

Present: Cllrs: S.Pett, K.Broad, P.Dutton, F.Moore (Clerk), and one member of the public.

 

 

1.    Apologies: Cllr: D.Batten.

 

2.  Declarations of Interest: There were no declarations of Interest.

 

ACTION

3.  Minutes of the previous Meeting, 19th November 2008.

The minutes of the previous meeting, 19th November 2008 were approved and signed as a true record by the Chairman.

 

4.  Matters Arising:

  • Key List: An up-to-date key holderÕs list was now in place above the ClerkÕs desk.
  • Playing Field Working Party: It was confirmed that unto £500 had been allocated out of 2008/9 budget for the above Working Party to start initial investigations.
  • Risk Assessment: It was agreed to place this item on the next Finance Committee agenda.

 

5.  Confirmation of Precept 2009/2010.

After discussion it was agreed to confirm the amount of the Precept for 2009-2010 at £28,000. Half will be received on 30th April 2009 and half on 30th September 2009.

 

6.  Asset Register Update:

P.Dutton reported that he had taken advice on the value of various pieces of land that the Council owned. It was agreed that the Clerk should try to find the paperwork verifying what the Council owns. P.Dutton gave details of his work to date on the Asset Register and the Committee agreed that when complete, the Clerk should issue the Register to the full Council.

 

7.  Insurance Position:

P.Dutton reported that he was making slow progress with Zurich, the Councils Insurers; however work was being done regarding rebates or reductions in future premiums for the surrendered Car park and its associated costs, and also for the surrender of the Hive Cafˇ in March 2009.

It was agreed to keep the same declared value for the Reading Room Building, but to increase the contents to £7,000 in line with the asset register value. Also to continue with the insurance with Upshalls for the Post office building. It was noted that the Bus Shelter was not insured and the Committee would recommend to Council not to insure it.

P.Dutton would update the committee with further information.

 

8.  Action Regarding External Audit Report:

It was agreed to place the Review of the effectiveness of the internal audit and the Risk assessment of Council procedures on the agenda for the March meeting.

 

9.  Broadmayne Charity:

Due to the absence of D.Batten there was no report.

 

10. Grant Aid:

  • Dorset Blind Association: K.Broad declared an interest in this item. It was agreed to recommend to the Council a grant of £50.00.
  • Bridport CAB: It was agreed to look at this again in May/June 2009 as the Council had already awarded a grant of £50.00 in 2008. The Clerk to inform the CAB of the CouncilÕs decision.
  • BVN: It was agreed to recommend to the Council a grant of £200.00.

 

11. Appointment of Responsible Finance Officer:

S.Pett reported that the advert should be in the February edition of the BVN and would also be placed in various locations in the Parish. It was agreed to ask the full Council for interview dates at the February Parish Council meeting. (Note – date for interviews subsequently arranged for Tuesday, March 10th – Cllrs: Mackie, Dutton and Pett to attend).

 

12. Finance Matters:

The committee looked at the details regarding current expenditure and the 2008/2009 budget. The Clerk to contact C.Hughes for clarification of part of the Budget spread sheet.

The Clerk reported on income from Wayleaves £28.88 and the rebate for Car Park rates from WDDC of £392.38. VAT return needed to be done after 31st February 2009. The Clerk presented a cheque for Income Tax and N.Insurance for signature but it was agreed that the Committee did not have the authority to issue the cheque and that it should wait for approval by full Council in February.

 

13. National Trust Car Park Payment:

It was agreed that no payment should be authorised until the surrender of the lease document has been finally signed.

 

14. A.O.B. There was no other business.

 

15. Date of Next Meeting: Wednesday 1st April 2009 at 6.00pm.

 

Democratic Half Hour:

  • B.James: Wanted to know about the Post office insurance. It was explained that the Council insured the building and that the sub postmaster insured the contents. B. James thought that Zurich would have a minimum contents cover facility. B.James asked if the Council when allocating grants ensured that the organisations benefitted local people, the Chairman stated that they always did this.

 

 

 

 

 

 

 

 

 

 

 

 

Clerk.

 

 

 

 

 

 

 

P.Dutton.

Clerk.

 

 

 

 

P.Dutton.

 

 

 

 

 

 

 

 

 

 

Clerk.

 

 

 

 

 

 

Clerk.

 

 

 

 

 

 

 

 

S.Pett

 

 

 

 

 

 

Clerk.