BURTON BRADSTOCK PARISH COUNCIL

 

Minutes of the Annual general meeting of Burton Bradstock Parish Council held on the 23^rd April 2009 at 7.30pm in the Village Hall.

 

Present: Cllrs: A.Mackie, E.Ripley, K.Broad, D.Venn, S.Pett P.Dutton, P.Toms, D.Dixon, F.Moore (Clerk), K.Jones (RFO), DCC Cllr: R.Coatsworth and 12 members of the public.

 

1. Apologies: Cllrs: D.Batten, P.Middlemast. It was noted that L.Comley had resigned from the Council. The Chairman informed parishioners of the vacancy and encouraged them to apply for the position.

 

2. Minutes of the Previous meeting, 23^rd April 2008.

The minutes of the previous meeting were approved, proposed by D.Edwards and seconded by V.McRobert. These were signed as a true record by the Chairman.

 

3. Chairman’s Report:

The Chairman gave a detailed power point presentation highlighting the Council’s activities during the past year. Details of this report are recorded in the Parish Council’s minute book.

In response to questions about the report S.Pett stated that the Council was still pursuing all the safety aspects regarding the B3157 highway but would welcome any additional information regarding accidents or problem areas. Concern was expressed about how fast vehicles travelled down Barr lane and that if possible all roads within the village should be considered for a 20mph speed limit.

The Chairman highlighted the new Council’s structures which would take place in May.

 

4. Financial Report:

Details of the Council’s Accounts for the year ending 31^st March 2009 were circulated prior to the meeting.

The Chairman explained the detail behind the setting of the precept, in particular the loss of income by the decision of the N.Trust to not re-issue the Lease of the Car Park and the Café to the Parish Council. The year 2009/2010 would be a transition year in terms of finances, but it was hoped that in future years the precept could be reduced. However it was a matter of balancing the provision of services demanded by the parishioners against the cost of providing them.

It was agreed to present at future AGM’s a Financial Forecast Sheet for the year ahead.

 

5. Youth Activities Day:

D.Dixon showed a video of this event which detailed a lot of information about what young people wanted in their village. It was important to start with an input from young people as a part of the potential funding scheme for any future developments. D.Dixon reported that there would be future meetings with young people and then a full report on Youth facilities would be made to the Parish Council. D.Dixon also reported that a group of volunteers were in the process of re-opening the Village Youth Club.

Parishioners agreed generally with the sentiments expressed in the ‘Fun4You’ video, and the Parish Council would take a formal position on the formal feedback, hopefully in May 2009.

 

 

6. A.O.B:

• Footpath from Burton Bradstock to Bridport: This item was raised as something for the future. The Chairman stated that this was already in the Parish plan. It however would be appropriate to revisit and update the Parish Plan.
• Exercise Structures in Playing Field. The Council would look at this issue.
• Hive Beach car park: Could the Parish Council look at contacting the N.Trust about Village and Children’s Car Park Passes. The Chairman stated that the whole subject of N.Trust Charges for the Hive Beach car park would be on the May 13^th Parish Council’s Agenda.
• Publicity for the AGM: It was agreed to publicise the event more and to place an advert in the BVN.
• Village Handyman: This position had been terminated, however local contractors and individuals are available and willing to be issued Council small work tasks.
• Parish Council Website: This was being set up at a very small financial cost in order to inform the public more about the Council’s activities and business.

 

The meeting closed at 8.50pm and parishioners were invited to light refreshments.