BURTON BRADSTOCK PARISH COUNCIL

Minutes of the meeting held on the 3^rd June 2009 at 7.30pm in the Reading Room, Burton Bradstock.

Present: Cllrs: A.Mackie, S.Pett, P.Dutton, D.Dixon, K.Broad, P.Middlemast, F.Moore (Clerk), DCC Cllr: R.Coatsworth, WDDC Cllr: M.Parsons, R.Rhodes (National Trust) and thirteen members of the public.

1. Apologies: Cllrs: D.Venn, D.Batten, P.Toms.

2. Declarations of Interest: There were no Declarations of Interest.

3. Minutes of the previous meetings:

The minutes of the Parish Council meeting 13^th May and the minutes of the Planning Committee meeting 19^th May were approved and signed by the Chairman as a true record.

4. Nominations for Councillor Vacancies and Vice-Chairman.

All the appropriate action had taken place regarding the vacancy left by the resignation of L.Comley. The Council now had the authority to co-opt. There had been one application for the position. Mr K Delves, 8 Northover Close. Mr Delves was unanimously co-opted on to the Council and completed his Declaration of Acceptance of Office. The Clerk informed him that he would receive a form for ‘Declarations of Interests’ from WDDC which he needed to complete and return to the Clerk.

A formal letter of resignation has been received from E.Ripley and the appropriate notices are in place. If there is no demand for an election the Council can co-opt to fill the vacancy after 15^th June 2009.

The Clerk to write to L.Comley and E.Ripley thanking them for their services to the Parish over the past years.

As there were no nominations for the position of Vice-Chairman the issue was deferred to the July meeting.

5. Presentation by R.Rhodes, National Trust:

The Chairman closed the meeting and invited R.Rhodes to have a question and answer session with the meeting reference the Hive Beach Car Park.

R.Rhodes stated that the charges for this year would be £1.00 per hour going to a maximum of £5 for the day and that they would not be issuing a Parish Pass. The reasons for this were based on the consultation process that had taken place, the cost of administering a Parish Pass would almost equate to N.Trust membership, how they would decide who was eligible and the fact that most villagers were already members of the National Trust. However this decision was open to review for implementation next year.

The National Trust were interviewing for staff to assist with parking and giving help and advice to visitors. Links were being made with the local school and work was being done at extending the local bus route to the Hive Beach. The car park was having a face lift which currently has cost to date £140,000.

After a period of questions and answers the Chairman summarised what had been said and should be the basis for future discussion.

• The wording on the sign at the top of Beach Rd.
• The toilets closing early
• The times of opening the Car park and the Charges
• Controlling the cost of the project
• The benefit to the Village, Parish Pass and its funding, and Links with the School

It was agreed that consultation between the N.Trust, the Parish Council and the Village had not been particularly good and needed to be improved. D.Dixon had recently been given the brief of Liaison with the N.Trust and it was agreed that regular meeting should take place between the N.Trust and the Parish Council. The Clerk to arrange the first meeting.

R.Rhodes reported that the Car Park would be policed throughout the year by the N.Trust,

And that the Council could contribute to the ‘Time Capsule’ if they wished. R.Rhodes would look at a further cull of rabbits and investigate the killing of badgers near the allotments at Southover. A Litter bin to include dog mess would be looked at and so would a defined area on Hive Beach for children to use which would prohibit fishing.

The Chairman thanked R.Rhodes for his informative and open presentation and re-opened the formal parish council meeting.

6. Parish Clerk’s report and Matters Arising:

• Burst Water main: There had been no response from one property. The Clerk to try one more time.
• Maintenance: R.Brown is putting up the new WDDC Dog Signs in the play area and the playing field and removing the dead Ivy from the tree on the Village green.
• Letter to Highways: A formal letter has been sent to D.Rickards supporting the revision of the Highways Agency powers reference the Bridport Waste Transfer Site.

7. Correspondence:

• Bridport Local Area Partnership: Details and information. The Chairman attends the meetings.
• T.Coombe: Letter of objection to planning Application !/D/09/000562. Manor farm.
• DorBAG: A letter from K.Pett about a meeting in Southampton where Sir Michael Lyons, BBC Trust can be lobbied.
• Dorset AONB: Details regarding the new AONB Management Plan and a date for the 50^th year anniversary, on 1^st July. Details to follow.

8.Planning Report:

There had been two Planning meetings on the 19^th and 28^th May 2009.

19^th May.

1/D/09/000562 – Manor Farm. To develop 12 dwellings, convert 2 buildings into two dwellings and two industrial units. Alter vehicular access (Full).

The Council supported the application as long as the Locality Clause for Affordable Housing is included together with the Ripple Clause at the secondary stage. The Council have concerns about the access on to Barr lane for both vehicular and pedestrian users and it has asked the Developer to consult with the B3157 road safety Board. The Council would want WDDC to issue definitive statements on access to the commercial parts of the development, and to the type of commercial use that can be used. If possible all development should have an Eco Sustainability level of between 3 -4.

The Council would wish to be involved in the Section 106 funding opportunities, and would ask the Developer to speak to the landowner regarding a footpath/cycle route to freshwater and the possibility of an area for use as a village car park.

28^th May.

Approval was given by WDDC for the following applications:

1/D/09/000391 – White Ladies, Coast Rd.

1/D/09/000298 – 15 Beach Rd.

1/D/09/Manor Lodge, High St.

Consultation:

1/D/09/000558 – Pomegranates, Shipton Lane. Single storey studio at rear of garden. There were no objections.

1/D/09/000749 – The Othona Community. Replacement warden’s dwelling and improvements to car park. The Clerk to seek clarification on this application as it was slightly confusing.

1/D/09/000480 & 1/D/09/000527 – Darby House. Two storey extension. There were no objections.

Withdrawn:

1/D/08/0001826 – Season’s Watch, Shipton Lane. Raise roof height, install new UPVC windows, extend sun roof and use as balcony. Move garage to front of property

There were three tree reports.

(Full details of the applications can be found in the Planning Committee minutes of the 28^th May 2009).

9. Finance Committee Report:

The next Finance Committee meeting is scheduled for 1^st July 2009 at 6.00pm.

10. Working Party Reports:

Youth Activities: D.Dixon reported that the new Youth Club steering committee were meeting with the Dorset Youth Association on 12^th June. A grant application had been placed to get a set of 5-a-side goalposts.

Website: The Clerk reported that D.Venn was progressing with the website and had to rewrite the programme in order to fit in with our internet server, Nildram.

11. Finance:

The following cheques were ratified:

National Trust £14,770.00 Car park Fees, Mrs Stevens £27.00 Cleaning, Nildram £16.68 Broadband, M&J Garden services £300.00 Grass Cutting, Concorde Copiers £11.42, BT £61.80, Martin Radcliffe £1,593.00 Post Office, F.Moore £613.88 Wages and Printer Inks.

12. B3157 Road Safety Report:

S.Pett reported that the next Board meeting was on the 23^rd June and would include topics as, the Sign and Clutter Order report, Design Concepts, a Lay-by Schedule and a Draft Communication Plan for further consultation. S.Pett had circulated copies of the accident Survey Report, but reminded everyone to report all accidents so that a true picture would emerge.

13. Library Report:

P.Middlemast reported that she had met with the Chairman, the Friends of the Library, B.Hynds, M.Southgate and T.Long (DCC) in order to get up to speed with all issues concerning the Library, However things were going very slowly at the moment and it was expected that the DCC Legal department would take about three months to finish the paperwork. A provisional agreement had been made between the parish Council and the Friends of the Library.

14. Post Office

The Chairman had circulated a summary of the quotes received for the work on the Post office. S.Pett declared an interest on this item. After discussion it was agreed to accept the quote from ‘Atticus’. The Clerk to write appropriate letters to all contractors.

The Chairman reported that there would soon be a meeting with the Village Society to look at the relationship between the Parish Council and the Village Society with reference to the Post office.

Concern had been expressed about PACT using the Post Office for a surgery without consultation with the parish Council. It was agreed that the Chairman draft letters on this matter and circulate it to all councillors.

15. A.O.B.

• D.Dixon: D.Dixon had prepared a response to the Consultation paper on the Royal Heritage Site. The Clerk to send a hard copy to the appropriate body and to place a copy in the Library. The Clerk to circulate copies of page 54 and 55 of the West Dorset Landscape Character Assessment.and to place the Design and Sustainable Development Planning Guidelines on the operations table.

D.Dixon would be circulating a proposed response to the Shoreline Management Plan to councillors:

• S.Pett: There is no lock on the metal gate going into the playing field. Clerk to resolve. According to the Planning Application for the Hive Beach café, the awning was supposed to be removed for the summer months. M.Parsons stated that the planning application had not been approved and if refused could result in an enforcement order.

16. Date of Next meeting: July 1^st 2009.

K.Broad tendered her apologies for this meeting.

Democratic Half Hour:

• Café Awning: Two parishioners were pleased that the awning was in place to offer shade to café users.
• T.Coombe: The bus shelter and the seats in the High St are being overgrown with foliage. The Clerk to contact R.Brown on this matter.
• Telephone Box: The Clerk to contact BT again about repairing the telephone.
• M.Parsons: In terms of PACT a phone call to PC Case or Wheeler might be quite effective. The trees in Shipton Lane are now causing a traffic problem. The Clerk to contact the Highways department on this matter.

The meeting closed at 9.10pm.