MINUTES OF BURTON BRADSTOCK PARISH COUNCIL MEETING

Held on 3^rd March 2010 at 7.30pm in the Reading Room, Burton Bradstock

PRESENT: Cllrs: P.Dutton, S.Pett, D.Batten, D.Venn, P.Toms, K.Delves, D.Dixon, F.Moore (Clerk), DCC Cllr: R.Coatsworth, WDDC Cllr: M.Parsons, A.Brown DCC Team Manager, Local Transport Planning & Improvements, and 36 members of the public.

1. Apologies: Cllrs: A.Mackie, P.Middlemast, G.Moody. 2. Declarations of Interest: S.Pett declared her interest in the Post Office expenditure being a trustee of the Village Society. 3. Presentation by Andrew Brown, Team manager DCC, Local Transport Planning & Improvements. The Chairman explained that he would ask A. Brown to do his presentation, and then ask Council members to ask questions on the presentation. The Council meeting would then be closed and members of the public would be allowed to ask questions and make comments. Finally the Council meeting would be opened and the Council would be asked to make a resolution in principle on the recommendations. A. Brown gave out to everyone detailed maps and information sheets regarding the proposals, the costings and the next steps to be taken. A. Brown spoke in detail on all the areas and stated that they were based upon consultations and walkabouts. (Details of the proposals and maps are available from the Parish Clerk). Comments from Councillors: One lane ‘Pinch Points’ should give priority to outgoing traffic. The viewpoint at the junction of the B3157 with Shadrach at the Anchor is dangerous and needs to be addressed. Footpaths should have if possible the same type of surfacing. 20mph signs should only be at the ‘Gateways’ to the village, and elsewhere marked on the road. Concern about the potential loss of bus stop near the Three Horseshoes. The ‘Pinch Point in Common Lane should be large enough for two way traffic. Comments from the Public. The Parish Council has been proactive in pursuing road safety in the village through the last ten years, with Councillors being involved, numerous consultations, adopting a Parish Plan and walkabouts, it is vital that something is now done. The speed limit in Beach road is 40mph, can this be reduced to 30mph. There are too many ‘Pinch Points’ can they be reduced. The ‘Gateway’ to the village from the Bridport side should be extended so that the footpath stile is incorporated in the 20mph zone. A. Brown stated that he could provide samples of surfacing materials for people to see. Could there be a central safety island near Cliff Road as the provision of a Pedestrian crossing is not considered a priority by DCC. Could the 20mph signs be installed in the first phase? A. Brown in response to questions stated that there is evidence to prove that different types of surfaces, pinch points and the removal of centre lines and studs do reduce speed. Could the yellow lines be extended in Barr lane and the junction at Charles Rd be improved in terms of visibility (badly parked vehicles). The cobbles near the Anchor are very dangerous. The footpath near the bus stop should not be raised; this would protect the bus stop. Occasional bollards could be placed on footpaths to warn drivers. The scheme is clearly on the right track, and only needs fine tuning. A vote of thanks was made to Cllr: S.Pett for all her hard work on this issue. The Chairman re-opened the Council meeting The Council agreed that the details of the proposals comply with the recommendations within the Parish Plan. Quality provision should not be sacrificed for cost, and time is of the utmost urgency. Cllr:S.Pett proposed the following resolution: The Parish Council welcomes in principle the outlined proposals to slow down traffic and to provide footpaths in the village, and that DCC should proceed with the implementation of the proposals as a matter of urgency. This was seconded by Cllr: P.Toms, and unanimously agreed. A. Brown stated that all the comments would be taken on board and considered and the proposals would then go out again for further consultation prior to implementation. The Chairman thanked A. Brown for his presentation.	ACTION
4. Minutes of previous meeting 3^rd February 2010: The minutes of the meeting of 3^rd February 2010 were confirmed and signed by the Chairman as a true record.
5. Parish Clerk’s Report & Matters Arising: The Clerk formally thanked J.Hill for doing the minutes during his leave period. Village Green Power Pole: The Clerk is contacting the energy company to see if only one pole can remain on the ‘Green’. Parish Council Vacancy: There has been no interest in this vacancy at the moment. We can fill it by co-option. Freddie Tame Memoriam: The daughters of F.Tame have stated that the play area has no particular association with Mr Tame, and have expressed an interest in the Village Green or the Church grounds. It was agreed that the Village Green did not require an extra seat and that the Clerk should inform Mrs Evans that Three Elms Green had no seat on it, and also provide her with a contact for the Church. Play area Inspections: The Clerk stated that he was producing a Parish Council Identity badge for R.Brown so that he can conduct the Play area inspections. Recommendations from these reports will be a regular item at Parish Council meetings under the Parish Clerk’s Report. Other repairs in the play area were being done by R.Brown as well as removing of leaves from ‘The Drain’. The keys to the main gate of the playing field are in the Reading Room, with the School and the Clerk. A set will be labelled and placed on the Office notice board. New Standing Orders: Details of a new model for Parish Council standing Orders has been ordered from DAPTC for a cost of £18.00 Allotments: Cllr Toms has done a lot of work on the allotments and 2010/2011 invoices and conditions will be shortly sent out. Currently there is only one person on the waiting list. 6. Correspondence: DAPTC: Details of future training courses and monthly circulars. It was agreed not to put forward a nomination for the Royal garden party 2010. Dorset Community Action: Details regarding the Dorset Village of the Year Competition. The closing date for the application is 14^th April 2010. It was felt that a councillor should take this application on. However there were no volunteers. It was agreed to agenda this item at the April Parish Councils meeting. Village Spring Clean: Saturday 10^th April between 10.00-11.00am. Volunteers to meet at the Reading Room. Clerk to get equipment from WDDC and to advertise the event. WDDC Community Planning Sessions: Details of the meeting on Monday 22^nd March 2010 at 2.15pm in the Council Chamber WDDC. Cllr’s Delves & Middlemast to represent the Parish council. 7. Working Party Reports: Website: Cllr. Venn reported that the website had a new site. It would now be, ‘ burtonbradstockparishcouncil.com ‘ and would be officially launched at the Annual parish meeting. It was agreed that with the new site it would not be viable to continue with the BT line and the Broadband line to the Reading Room. The services to be closed as soon as possible and the equipment to be saved for potential community use in the Library. National Trust: There was no report. Ringmaster System: Cllr Dutton reported that he was now the contact for the parish Council.	Clerk Clerk. Clerk Clerk All/Clerk Clerk KD PM DV RFO
8. Planning Committee Report: Cllr: Toms reported on the meeting held on17th February 2010. Consultation: 1/D/09/001766 – Amended Plans. Land adjacent to Bridport Sewage Works, Burton road. There were no objections. 1/D/10/000104 – Certificate of lawfulness for existing use as a seasonal touring caravan and camping site. Graston Copse park. There were no objections. The Council accepts that the land has been used for many years as a touring/camping field. However we would be concerned if the volume of touring vans were to increase to the detriment of camping. There were two tree reports. Details are in the Planning & Development minutes. The next meeting on the 11^th March would address what the existing Parish Plan had achieved and agreeing new issues to be tackled. 9. Finance Committee Report: Cllr: Pett reported that the next Finance meeting was on the 19^th April at 6.00pm.	PT
10. Finance: The following cheques were ratified: Fel Moore £801.31 Salary Feb/March Jane Hill £199.90 Salary Jan/Feb Mrs Stevens £ 27.35 Cleaning Feb Mrs Stevens £ 27.35 Cleaning March Nildram £ 17.04 Broadband BT £ 82.53 Landline Cllr:Pett made the following proposal: The Parish council agrees to appoint I.Wigglesworth to do the internal audit and the terms of reference will be the same as last year. This was seconded by Cllr: Batten and unanimously agreed. 11. Library Update: The Chairman reported that a few outstanding issues were being resolved between DCC and the Parish Council’s Solicitors. 12. Post Office: The Chairman and Cllr: Pett stated that they had not had any response from the Village Society Trustee’s regarding the terms of reference. The tenants had been informed about the new rent increases and timescales. The Clerk would contact A. Mackie on his return from leave regarding tenders for the old kitchen windows, with regard to payments for planning applications etc. 13. Reading Room Repairs: After discussion regarding possible grants, future of building it was agreed that a facelift for the Reading Room was the best possible way forward. The Clerk to liaise with Cllr:Dutton on what action is required and issue appropriate tenders. 14. A.O.B. Cllr: Dixon felt that it would be appropriate to invite the head teacher from the school to address the Parish Council. This was agreed, Cllr Dixon to follow up this matter. Cllr.Pett reported again on the problem of litter in Bredy Road. Clerk to pursue. There was an unofficial sign saying stop in Church Road. Clerk to pursue. There were numerous potholes within the village. Clerk to pursue. Cllr Batten reported that the 40mph sign near Beach road had been broken and was in the hedge. Clerk to pursue. The Clerk stated that the meetings confirmed for the 4^th May at 6.30 in the Reading Room, and at 8.00pm in the Village hall were for the Annual Parish meeting. A further Annual Parish Council meeting still needs to be set in May in order to elect officers and delegate responsibilities. It was agreed to put this on the April agenda. 15. Date of Next meeting: 7^th April 2010. 16. Democratic half Hour: Concern was expressed about the lack of action in resolving lease matters with the Library, and the retention of the building if the financial climate got worse. Cllr:Dutton to speak to Cllr: Middlemast on this matter. Concern was expressed about no bin at the top of Cliff Road and the amount of dog mess in that area. The Clerk reported that they were being continually vandalised. He would report this as a matter of urgency to WDDC. It was stated that if certain organisations such as the parish council, the W.I. the Village Hall Committee worked proactively together there could be the potential for extending the current village hall or trying to build a new one. It was felt that this was an important item for the Parish Plan. The Council were reminded that a budget for 2010/2011 would be made available at the Annual parish meeting The Clerk to investigate who is responsible for doing the outstanding work at reducing the trees near the cemetery in Shipton Lane. Could the Council look at having the democratic session at the beginning of the meeting or at the beginning and end of meetings. Parish Council meeting dates need to be in the BVN. Clerk to resolve. The meeting closed at 9.28pm.	Clerk. Clerk/PD DD Clerk All/Clerk. PD/PM Clerk. RFO Clerk. All Clerk
The meeting closed at 3.15 pm.
Chairman’s Signature: Date: