BURTON BRADSTOCK PARISH COUNCIL

Minutes of the Meeting held on Wednesday 7^th July at 7.30pm in the Reading Room, Burton Bradstock.

Present: Cllrs: A.Mackie, P.Middlemast, K.Delves, S.Pett, P.Toms, P.Dutton, S.Churchill, D.Dixon, F.Moore (Clerk), DCC Cllr: R.Coatsworth, P.Perkins, WDDC Infrastructure Team Leader and thirteen members of the public.

1. Apologies: Cllrs: D.Batten, G.Moody, D,Venn, WDDC Cllr: M.Parsons.

2. Declarations of Interest: There were no Declarations of Interest.

3. Minutes of the previous meeting 2^nd June 2010.

The following amendments were made.

Item 5. There should not be an apostrophe in Village Greens.

Item 12. It was agreed that the sentence, ‘Cllr: Batten reminded colleagues that tourism was a vital issue for people in West Dorset’, should be at the end of the paragraph.

After these amendments the minutes were approved and signed by the Chairman as a true record.

4. Update on Drainage/Flooding Issues. P.Perkins, WDDC Infrastructure Team Leader.

P.Perkins reported that a study had been done in Burton Bradstock and with the other information from previous consultations it was hoped that 2 preferred options will be tabled. The next step would be under new Guidance rules from the Environment Agency to come down with a final option for Burton Bradstock. This would then go forward after consultation with local residents to the Environment Agency to put into the Agency’s budget and programme. It was hoped that this information could be available in September of this year. J.Grantham thanked local residents for their response to the circulated questionnaire, and reminded people that there were still other options available to take water away from the village.

The Chairman thanked P.Perkins and J.Grantham for their work on this project.

5. Matters Arising & Clerks Report.

• Play area: Details of the quote from Hags has been circulated to all Councillors. Wicksteed Leisure has inspected the site and we are awaiting their report and quotes. We have had no contact from Huck nets. Clerk.
• Allotment Boundary walls: It has been established that the wall bordering the allotments in Southover belongs to the parish Council as well as the one adjoining the National trust land at the end of Southover. The National Trust is investigating the lease of some of the land to the Parish Council at the west of the current allotments and would offer expertise in taking down and rebuilding the wall. It was agreed that the Clerk should obtain some quotes to rebuild the Southover boundary wall. Cllr Moody and Clerk .
• Village Green Encroachment: The Clerk, Cllr: Pett and Cllr Dutton met with representatives from the Highways Department of DCC about these problems. It was felt that no action should be taken regarding ‘Three Elms Green’. After discussion at the site meeting it was suggested that a local contractor could reduce the three corners slightly and raise them with stone more economically than the Highways Department. It would cost something in the region of £1400 per corner if the Highways department were involved. Cllr Toms to find out were the stone that had been removed as been stored. It was agreed that the Clerk obtain quotes for this work. It was also established that the parish Council had no liability for any damaged vehicles. Cllr. Toms and Clerk.
• Planning Enforcement Issues: As yet there had been no report from WDDC Cllr: M.Parsons.
• Reading Room Repairs: All repairs in terms of carpentry and decoration had now been completed. Cllr. Delves had inspected the work and recommended that the contractors be paid.
• Reading Room Courses: These were going well in conjunction with the Yarn Barton Centre in Beaminster. It was noted that during one session an easel, had fallen and hit one of the learners. The lady concerned was adamant that she was fine when asked when the incident happened and on leaving at the end of the session.
• Village Hall Planning Application: The Clerk reminded Councillors that they had agreed to support this application on behalf of the Village Hall. Clerk.

6. Democratic Quarter hour:

• B. James: Commented that the Reading room looked very good after the decorating etc. It also might be possible for the BB garage to help with stones for the Village Green from the Old Smithy.
• M.Southgate: The Village Green has been a problem for years and cars will be damaged if the corners are raised with extra stones.
• J.Grantham: The presentation update by P.Perkins would be more appropriate in November when more detail should be available. The Parish Council might like to think about having a Flood Warden who would register with the Environment Agency.
• R.Coatsworth. The Regional Spatial Strategy has been abandoned, the National Standards Board has been abolished but the local one will continue. The Council has lost 6.8 million pounds from this year’s budget and will have to make a reduction of 30 – 40 million in the next four years, how this is to be achieved has not yet been decided. There will be a review of Libraries. WDDC are discussing with Weymouth & Portland and in a small way with Purbeck sharing work forces.

7. Correspondence:
• P.Middlemast: A formal letter of resignation as a Councillor has been received from P.Middlemast. P.Middlemast would be finishing at the end of August but would continue working on the Library project until its completion. The Chairman thanked P.Middlemast for her work on behalf of the Council. The Clerk reported that he would be contacting the appropriate personal in WDDC to ascertain the procedure regarding filling this new vacancy. The Clerk also reported that he had received a letter from Nancy Bowles of 2 The Flax Mill, offering to become a councillor.
• Highways Agency: Details regarding a public exhibition regarding improvements to the A35 Weymouth Road and Stinsford Roundabouts, 15^th July at Dorchester F.C. ground.
• DCC: Details regarding the re-launch of the Parish maintenance Units.
8. Working Party Reports:

Website: The Clerk reported that D. Venn had updated the website with new minutes and corrections to phone numbers. D.Venn had to date only received one photograph for the website.

Youth Activities:

A site had been agreed for the basketball posts and it was hoped that R.Brown would erect the post before the summer holidays.

9. Planning Committee Report:

Cllr Toms reported on the meeting held on 17^th June 2010.

The Clerk reported that numerous letters from the Planning Department regarding various already confirmed planning approvals were matters of minor amendments. It was agreed to raise this issue with the CEO of WDDC at our meeting with him in November.

The following applications have been approved:

1/D/10/000710 – Cliff House. Conservatory.

1/D/10/000628 – 16 Beach Road. Demolish part of lean-to conservatory & erect extension. Alterations to fenestration.

1/D/10/000692 – Burton Cliff Hotel. Timber look out.

1/D/10/000669 – Graston farm. Single Storey & two storey extensions. Change of use to extend garden.

The following application has been withdrawn:

1/D/10/000638 – 20 Bindbarrow. Demolish sunroom & erect extension.

The following applications were considered:

1/D/10/000836 – Othona, Coast Road. Retain 2 free standing signs. There were no objections.

1/D/10/000830 – Ancren, Coast Road. Single storey extension. Extend garage outbuilding. The Council had no objections to the single storey extension. The Council had no objections to a garage in principle but objected to the one proposed as it was a new development completely out of scale and size in comparison with the existing building.

1/D/10/000742 – 14 Norburton. Remove garage roof & wall. Replace with extended roof to incorporate workshop. New glass car port. There were no objections.

1/D/10/000837 – Magnolia Farm House. Church St. Porch. There were no objections.

1/D/10/000901 – The Apple House. 29 Annings Lane. Extension. There were no objections.

Tree reports:

TP/10/00109 – 8 Norburton. Approved by WDDC

CA/10/00142 – Greensleeves,. 35 Annings Lane, To fell 2 Macrocarpa trees. There were no objections.

The Clerk reported that WDDC Cllr M.Parsons was investigating the four outstanding planning enforcement issues. The Clerk was also investigating the procedures regarding large licensed events within a Parish. Clerk

Manor Farm: Cllr: Dixon had circulated details of the Appeal Decision regarding this application. It was agreed to look at this and all the issues concerned, planning gain, affordable housing etc at the next planning meeting.

Rob Asprey WDDC Enabling Officer had expressed an interest in attending the October Parish Council meeting.

Cllr Churchill agreed to serve on the Planning & Development Committee.

Cllr Dixon reported that there was an opportunity to apply for a grant to assist with the revision of the Parish Plan. If the Council supported the application by £100 it has the potential to receive £700. This was proposed by Cllr.Dixon, seconded by Cllr: Pett and unanimously approved. The application form had been completed and only needed some final details from the Clerk. The date for the next public consultation was 25^th September in the Village Hall.

10. Finance:

The following cheques were approved.

A.Gray £340.00 Reading Room Repairs.

D.Venn £ 31.86 Website.

F.Moore £468.93 Salary/Expenses

J.Hill £ 98.00 Salary

M.Collis £ 27.00 Reading Room Cleaning.

EDF £ 1.12 Electricity.

HMRC £409.09 PAYE/NI

Concorde Copiers £ 2.74

P.Gruitt £2,005.00 Reading Room Painting & Decoration.

J.Waterson £450.00 Grass Cutting.

11. Post Office:

The Chairman stated that this item would be discussed in a closed meeting of the Council immediately after the Parish council meeting had finished.

12. Library Update:

Cllr Middlemast reported that there were still two outstanding issues, the responsibility for the mural and the issue of the break clause. Discussion took place regarding these items, and their implications for the future. It was agreed that the Parish Council would have a meeting with Nantes to find out further details and then call an extraordinary meeting of the Parish Council to discuss the legal advice given by Nantes as well as any risks associated with the decision that the Council decides to take. This will be done as soon as possible.

13. B3157 Update.

Cllr: Pett stated that there was nothing to report.

14. A.O.B.

• Cllr: Toms: The Ivy that was damaging the bus shelter has been removed, and the areas around the seats and the telephone kiosk have been cleared. The Clerk to contact WDDC to re site the dog bin in a more appropriate place. In a response to having permanent goals in the playing field for the summer holidays, Cllr Dixon said that a small set of goals were available for use from the Spar shop. It was agreed to put details of this in the BVN.
• Cllr: Dutton: The request for a memorial bench as been put into abeyance due to the individual not being quite ready for this facility!
• Cllr.Pett: One bar in a seat in the recreational area needs replacing. The Clerk to contact the Handyman. The sign in Darby Lane has plants overgrowing it. The Clerk to contact the Handyman. The question of how much the grass needs to be cut in various areas. The Clerk to discuss this with the contractor.
• Cllr. Mackie: There are some problems with the toilets near the Spar. Clerk to contact WDDC. The Clerk to contact the Environment Agency about the overgrown area in the culvert near the play area.
• Cllr. Delves: There is an opportunity for Councillors to submit any issues etc to the DAPTC AGM. Could councillors email him with any comments prior to the 30^th July?

15. Date of Next meeting: 1^st September 2010.

Cllr.Pett gave her apologies for this meeting.

16. Democratic Quarter Hour:

• Cllr: Coats worth was still addressing the replacement of the finger post at the bottom of Cliff Road.

The meeting closed at 9.42pm.