BURTON BRADSTOCK PARISH COUNCIL

 

Minutes of the Parish Council Meeting held on Wednesday 5th October 2011 at 7.30pm in the Reading Room, Burton Bradstock.

 

Present: Cllrs: G.Moody,  D.Batten,  K.Delves,  D.Dixon,  D.Venn,  F.Moore (Clerk),  DCC Cllr: R.Coatsworth,  WDDC Cllr: J.Russell,  A.Lovell (WATAG) and six members of the public.

 

1.  Apologies: There were no apologies. The Clerk reported that he had received a formal letter of resignation from the Council by N.Bowles.

 

2.  Declarations of Interest: There were no Declarations of Interest.

 

3.  Minutes of the previous Meeting 7th  September 2011.

The minutes of the previous meeting 7th September 2011 were approved and signed as a true record by the Chairman.

 

4.  Matters Arising, Parish ClerkÕs Report & Correspondence:

Matters Arising:

                                                                              Action Clerk.

Correspondence:

Action Cllr. Moody.

5.  Democratic Quarter Hour:

In terms of the Coast Road, there appears to be growing support for the reinstatement of centre white lines. It would be helpful if he received any comments regarding this issue and other Coast Road matters.

The Library issue was lost by one vote only; to date Burton Bradstock is the only Parish which is going ahead with Community Management.

The DCC Cabinet as agreed to seek planning permission in September for the Waste management Site to be situated at Broomhills.

 

6.  Finance & General Purposes report:

Details of the October Financial Report had been circulated by the RFO to Councillors prior to the meeting.

All cheques had been authorised in accordance with the necessary internal controls.

The second half of the precept has been received.

The External Auditors have completed their report and there are no issues that the Parish Council needs to address.

A new mandate needs to be signed and formally approved by the Parish Council. This was agreed and the following resolutions were passed:

i) That a bank account or accounts be continued with HSBC Bank plc and the Bank is authorised to:

a)     pay all cheques and other instructions for payment or accept instructions to stop such payments signed on behalf of Burton Bradstock Parish Council by any three of the listed signatories whether any account of the Council is in debit or credit.

b)    deliver any item held on behalf of the Council by the Bank in safe keeping against the written receipt of the signatories; and

c)     accept the signatories as fully empowered to act on behalf of the Council in any other transaction with the Bank including closing the account(s);and

ii)             That any debt incurred to the Bank under this mandate shall, in the absence of written agreement by the Bank to the contrary, be repayable on demand.

iii)            That the Clerk from time to time is authorised to supply the Bank as and when necessary with lists of persons who are authorised to sign, give receipts and act on behalf of the Council, and that the Bank may rely upon such lists.

iv)            That these resolutions remain in force until cancelled by notice in writing to the Bank, signed by the Chairman or Clerk from time to time acting          or claiming to act on behalf of the Council, and the Bank shall be entitled to act on such notice whether the resolutions have been validly cancelled or not.

v)             That the CouncilÕs accepts the account(s) and banking relationship with the Bank will be governed by and subject to the Business banking Terms and Conditions (a copy of which has been provided) as amended from time to time together with any terms and conditions in respect of specific products and services requested by the Council from time to time.

 

7. Allotment Matters:

Cllr Dixon reported that he had met with the Allotment Society Representatives and discussed a number of issues. A proposal to change the rent year from April 1st to March 31st to October 1st to September 30th was formally agreed. This could be brought in next April by offering allotment holders the option of paying for a year and a half next April.

It was agreed that Cllr. Dixon and the Clerk convene a meeting with the Allotment Committee to take matters forward.           Action Cllr Dixon & Clerk.

 

 

8. A.O.B.

Action All Councillors.

There seemed to be a lot of Cold Calling visits being made recently. The Clerk to send details of Ian Pitt-Aikens (Neighbourhood Watch) to Cllr. Batten.

Investigations were being made regarding whether or not the Parish Council had any responsibility for the dog restricting order for Hive Beach during the summer months.                                                                     Action Clerk.

 

9. Date of Next Meeting:  2nd November 2011.

 

10. Democratic Quarter Hour:

D. Edwards reported that he had attended a meeting of the Flood Alleviation Scheme and that he would brief Cllr. Delves with the details. The meeting was to look at the final plan to present to the Environment Agency. An interesting way of possible fund- raising for local projects such as flood prevention was also talked about with a roof tax being set on new building developments. It was agreed that the Clerk contact WDDC with regard to what policies/structures WDDC currently have or propose to have regarding Community Infrastructure Charges.

                                                                                    Action Clerk.

D.Edwards thanked the Council for getting the website up to date.

The Clerk reported to Cllr. Russell that the brambles etc had been removed from the Bus Shelter.

 

The meeting closed at 9.05pm.