BURTON BRADSTOCK PARISH COUNCIL

 

Minutes of the Parish Council Meeting held on Wednesday 4^th January 2012 at 7.30pm in the Reading Room, Burton Bradstock.

 

Present: Councillors G. Moody, K. Delves, D. Batten and D. Dixon, WDDC Councillor. J. Russell and four members of the public.

 

1. Apologies: Councillor D. Venn, DCC Councillor. R. Coatsworth and F. Moore (Clerk)

 

2. Declarations of Interest: There were no Declarations of Interest.

 

3. Minutes of the previous Meeting 7^th December 2011.

Item 9 was altered as follows:

Replace “The Council supported in principle the three items that Cllr Moody had highlighted:

1.    Neighbourhood Planning Regulations.

2.    Community Infrastructure Levy (CIL) Reforms.

3.    Community Charge Reforms.”

 

By:

“The Council discussed the three consultation documents referred to in the report and agreed to respond to them as follows:

1.    Neighbourhood Planning Regulations: no response to the consultation;

2.    CIL reforms: support the establishment of Neighbourhood Funds but no comments on what proportion of the CIL or any cap that should apply.  Support the spending flexibility for Neighbourhood Funds and the extension of use of the CIL for affordable housing;

3.    Community Charge reforms: support the proposal to extend the Council Tax discounts available to WDDC to charge on empty and second homes (the presumption being that WDDC would look at charging 100% of CT).” 

The minutes were then approved as correct as amended and signed as a true record by the Chairman.

 

4. Matters Arising, Parish Clerk’s Report & Correspondence.

Matters Arising:

• Diamond Jubilee: Cllr Batten has filled in the appropriate forms and sent off a form to receive a grant from WDDC.
• Olympic Torch Event briefing: 31^st Jan: Cllr Delves will consider attending the briefing.                                             Action: Cllr Delves
• Closure of Portland Coastguard: Agreed to support Bridport Town Council letter of objection.                                  Action: Clerk
• Acknowledgement received from WDDC Chief Executive re PC response to Waste Collection proposal. PWDDC Councillor Russell informed the meeting that the PC’s concerns were noted by WDDC’s Executive Committee which nevertheless recommended WDDC’s Council to approve the Dorset Waste Partnership proposals for waste collection. Implementation in BBPC is unlikely until 2015/16 as the Broomhills Recycling Centre needs to be in operation. By the time implementation reaches BBPC many of the problems will be known and may be resolved. PC to contact similar PCs in East of WDDC in 2014 to assess the impact of the new waste scheme and consider any further actions.                                                             Action: Clerk
• Bride Valley Scouts “Bob a Job” Week May 2012: Cllr Batten to liaise with Tony Combe re jobs that the Scouts could do in support of / coordination with the new Village Task Force          Action: Cllr Batten
• BLAP minutes available: Cllrs to take note.

 

• Litter etc at the bus shelter: Clerk to include clearing litter / tidying as part of weekly duties.                                       Action Clerk

 

5. Democratic Quarter Hour:

• J. Harding: Christmas Tree on the Green was the best for a good many years – Congratulations to Cllr Batten and crew.
• J. Grantham : Applauds Cllr J. Russell’s input to debate on Waste proposals at WDDC Executive Committee meeting.
• D. Edwards: Cllr Delves to keep Sue Moores informed re Olympic Torch arrangements.

 

6. Finance & General Purposes Report:

Details of the January Financial Report had been circulated by the RFO to Councillors prior to the meeting.

Cllr Moody reported possible net surplus this year due to rent income from the hire of the Reading Room and an underspend on repair and maintenance works. Any surplus would be carried forward in the Repair & Maintenance reserve.

PC to re-visit Village Green works/ improvements in February. Action: Clerk

 

Cllr. Moody highlighted the details. All cheques had been authorised in accordance with the necessary internal controls.

 

7. Flood Warden Report:

Key points from EA meeting for PC to consider with regard to resilience planning for floods:

1) Flood Alerts to Flood Wardens to be sent only between 6am and 6pm. This may result in more false alarms given imprecision of predictions. Need to establish links with those in PC at risk of flooding so that the alert can be communicated quickly.

2) To aid future predictions, need for photographic evidence of flood and listing of causes/ recording weather, tide state etc. Flood Warden needs to gather this information.

 

Cllr Delves attended meeting a meeting of the Village Flood Action Group on December 16 2011 and recommends that :

1) The PC invites Ben Murray from WDDC to attend a PC meeting re report and plan for alleviating flooding of North Hill. Agreed. Action: Clerk to invite Ben Murray to February or March meeting (avoiding clash with other possible presentation).

2) PC to press for ongoing maintenance of existing drains Shadrach. Agreed. As a first step the PC would to write to WDDC/DCC asking for details of their programme of routine maintenance of the drains and gulleys. The Clerk should draft an email for approval by the Chairman.

Action Clerk/ Cllr Moody.

3) Include flood alleviation actions in revised Parish Plan. Agreed.

Action Cllr Delves.

 

Cllr Batten asked how often the flood overflow area by Old Smithy is cleared and whose responsibility it is. Recent works on the Old Smithy has resulted in material being left in this area.

Action: Cllr Delves to investigate during walk around PC with EA.

 

 

10. A.O.B.

None

 

11. Date of Next Meeting: Wednesday 1st February 2012.

 

12. Democratic Quarter Hour:

• D. Edwards: suggested Shadrach drain maintenance had previously been undertaken by WDDC.
• Discussion about Flood Alleviation solutions for North Hill – Hard Engineering v Softer Biodiversity solutions. Need for further discussions with WDDC/EA.
• Cllr J. Russell encouraged good health & safety measures during the Scout Practical projects.

 

 

The meeting closed at 8.35 pm.